Vendor Oversight Analyst - 12 month contract

Location: United Kingdom
Office Locations: Birmingham


Job Title:                     Vendor Oversight Analyst

Division:                      Claims Business Management

Reports To:                 Vendor Oversight Team Lead

Key Relationships:      Claims team, external service providers, UCO, Underwriters, Finance, Ceded Reinsurance, and other staff.

Job Summary:             To perform claims administrative and agreement processes related to the delegation of claims handling services. Consistently deliver these processes and assist with identifying opportunities for improved efficiency and consistency through process improvement and automation.

Key responsibilities

  • Perform the core processes necessary for controlled delegated claims handling:

    • Review and agreement of claims bordereaux

    • Reconciliation of bordereaux and bank statements

    • Review of audit reports and remediation of audit points

    • Escalation to Vendor Oversight Team Lead, Vendor Account Manager and Claims Managers of issues regarding partners’ performance

  • Support the Vendor Oversight Team Lead and Vendor Account Manager on extending oversight models to non-delegated partners.

  • Take initiative to identify and resolve problems as they arise to facilitate the smooth running of the team’s core processes.

  • Prepare, interpret and analyse statistics in response to ad-hoc requests for information and feedback any relevant trends or significant developments to appropriate staff.

Administrative Support

  • Support the analysis and management of bordereaux from third party providers, using Beazley’s processing system - Knowledge Center. This is a system, built for the business to facilitate central storage and analysis of detailed information provided by coverholders and claims TPAs on bordereaux (excel spreadsheets).

  • Assist with design, documentation and maintenance of processes relating to review and reconciliation of bordereaux, and team procedure documents.

  • Assist with the review and reconciliation of loss funds.

  • Working with the wider claims teams to understand their data requirements, and any action required to facilitate upload of their data on to the system

  • Analysis of bordereaux to create and maintain bordereaux templates to upload into the Knowledge Center database in a clean, consistent manner. This involves:

    • Analysing the data provided by coverholders and TPAs, mapping the data to Knowledge Center, creating data templates within Knowledge Center;

    • Ensuring that bordereaux provided by coverholders and TPAs are consistent with Lloyd’s Coverholders and TPA Reporting Standards (v5) as well as Beazley’s own data requirements for regulatory and internal reporting;

    • Agreeing, communicating and documenting what data cleansing and business rules need to be applied to the data as it is entered to ensure that it results in a consistent format in the database and writing these rules into the templates;

    • Developing and documenting bdx manipulation automation, e.g. developing excel macros;

    • Documentation ownership and maintenance offields mapped and rules applied to ensure consistency, common standards and version control;

    • Testing of templates using real and test data to ensure rules operate as anticipated. Finding, and documenting, logical, practical solutions to issues encountered.

  • Review of exception reports identifying contract breaches for the bordereaux uploaded and reporting on these to the Vendor Oversight Team Lead.

  • Liaise with staff in other teams and with external parties such as Xchanging, service providers and brokers to obtain or provide claims files, documents, loss runs, or data.

  • Prepare regular and ad-hoc claims reports as required, including manipulating data in Excel, Access, and other reporting tools.

  • Prepare files, documentation and reports as required for claims-related meetings.

  • Organise papers and reports for meetings.

  • Support claims performance measurement / management efforts including production of regular and ad-hoc management information for presentation or distribution to the Team as required.

  • Support the improvement and build of management information (MI) reporting related to both delegated and non-delegated partners.


  • Support the Vendor Oversight Team Lead, Vendor Account Manager and Head of Claims Business Management with effective oversight of our TPA arrangements to make sure that they deliver service levels comparable to those of Beazley and provide value for money.
  • Work closely with the Vendor Oversight Team Lead and other Claims Team Leaders to achieve an integrated and seamless claims handling experience for our customers.

  • Identify and implement process improvements either through optimization or automation.
  • Have detailed knowledge of processes within team’s remit, including the rationale as to how they fit in to Beazley’s overall operations and wider market operations.

Third party Management

  • Where required, arrange to conduct file reviews or audits and support the resolution of any issues identified.

  • Provide support to the Vendor Oversight Team Lead and Vendor Account Manager with the oversight of our external providers.


  • Build effective working relationships with other team members.

  • Adopt the Beazley culture of Professionalism, Integrity, Effectiveness and Dynamic attitude contributing to an internal environment of teamwork and promote a positive brand image to our external customers.

  • Undertake relevant training on Beazley policies and procedures as identified by line managers, Talent Management development or assurance teams (compliance, risk, internal audit) either directly, via e-learning or the learning management system.

  • Comply with any specific responsibilities necessary for your role as outlined by your line manager, the Talent Management development or assurance teams (compliance, risk, internal audit) and ensure you keep up to date with developments in these areas. 

  • Perform additional responsibilities as required by line managers, through objectives or through the learning management system.

Personal Specification:

Education and Qualifications

  • Degree or equivalent in any discipline – preferred but not essential

  • A minimum of 3 A ‘Levels’

Skills and Abilities

  • Able to harness technical knowledge of a system to respond effectively to business needs

  • Able to work with a large amount of detailed information whilst retaining focus and achieving consistent quality and accuracy

  • Ability to analyse and manipulate business data in order to create, map and maintain relevant templates

  • Strong organisational skills

  • Ability to think creatively to both anticipate and solve problems

  • Ability to clearly document and communicate operating process and procedures

  • Excellent excel skills are required for this role

  • Strong organizational skills

  • Focus on consistent delivery

Knowledge and Experience

  • Experience of cleansing/manipulating business data, preferably within an insurance environment for analysis purposes and/or using systems to do this

  • Experience in a technical data/business analyst role

  • Knowledge of binding authorities /bordereaux beneficial

  • Experience of working in a Lloyd’s/general insurance environment advantageous

Aptitude and Disposition

  • High levels of consistent concentration

  • Attention to detail - able to work methodically through large amounts of detail without losing focus

  • Aptitude for problem solving,

  • Logical, meticulous, analytical

  • Enjoys organising data at a detailed level in a consistent, logical way

  • Professional approach to successfully interact with underwriting and claims staff

  • Good written and commination skills

  • Persistent, able to handle frustration and see issues through to the end, flexible enough to change approach and find creative solutions when issues arise

  • Technical but able to communicate successfully with non-technical staff.

  • Outcome focussed, self-motivated, flexible and enthusiastic


  • Analytical thinking

  • Problem solving

  • Concern for quality

  • Customer focus

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